Office Administrative Office Assistant, Pennsylvania Innocence Project

Office Administrative Office Assistant, Pennsylvania Innocence Project

PIP Mission: The Pennsylvania Innocence Project is a statewide non-profit organization in Pennsylvania dedicated to exonerating those who have been convicted of crimes they did not commit, and preventing innocent people from being convicted.

Organizational Overview: The Pennsylvania Innocence Project is the only organization in Pennsylvania dedicated to freeing the convicted innocent. To date, the Project has helped to free 14 men and women wrongly convicted in the state. In addition, the Project works to develop policies and legislation aimed at preventing wrongful convictions from happening as well as assisting clients once they are released with their societal re-entry.

Position Overview: The Pittsburgh Administrative Office Assistant will provide direct assistance to the Managing Attorney of the Pittsburgh office, to whom the position will report. The Administrative Assistant will help with overall operations of the office, file management, volunteer and student oversight and support, communications, and general office organization. The position is anticipated to be based almost entirely within the office; minimal travel may be required. Specific duties include:

● Maintaining paper and electronic case file organization;

● Reviewing all mail received by the Pittsburgh office. When appropriate: forwarding to the Philadelphia Office, creating an electronic copy for case file, filing, and/ or organizing into categories for attorney;

● Assisting with the coordination of community and pro bono lawyer volunteers;

● Assisting in the coordination and scheduling of community outreach programs, guest lectures, and information sessions;

● Maintaining tracking system for all cases detailing the stage of review, the attorney or student assigned to the review, and current status;

● Providing monthly check-ins with volunteer attorneys conducting case reviews;

● Assisting the Managing Attorney to finalize and prepare mail for post as per the Department of Corrections guidelines;

● Assisting the Managing Attorney in ordering and obtaining case documents from the court, past trial and appellate counsel, etc.;

● Assisting with administration and coordination of interns;

● Organizing resumes and applications as needed – particularly for summer legal interns;

● Assisting in the coordination of personal data form, obtaining Duquesne ID, obtaining swipe card access to Tribone building, multi-pass / wife access for each student, coordinating CLIO access, and ensuring P:/ access for each student;

● Providing weekly attendance sheets to corresponding universities for legal and undergraduate interns;

● Providing weekly intern hours to corresponding universities;

● Assisting with website updates and interfacing with website designer, which is based in Pittsburgh;

● Assisting with communications and development, such as updating social media.

The Pennsylvania Innocence Project uses Microsoft Office suite products – including Word, Excel, and PowerPoint – so proficiency with those programs is important. In addition, a willingness and ability to learn to use other case management systems is required. The Office Assistant is expected to be able to work independently, but respond to requests from the Managing Attorney as needed. Because drafting letters to clients and potential clients will be part of the responsibilities, ability to communicate in clear and concise language – with guidance from the Managing Attorney – is required.

Education:Four-year degree from an accredited college or university preferred.


Please send the following materials to Yvonne Carter ( by e-mail by June 10, 2019 (earlier applications are encouraged):

• A cover letter

• Resume

• 3 References (names and contact information, including at least one non-academic contact, e.g., employer, internship supervisor etc.).

The Pennsylvania Innocence Project is an equal-opportunity, affirmative-action employer, committed to workplace diversity.